Business Operations Assistant (HR & Janitorial Operations)

Location: ,
Job Category:
Job ID: 121039
Employment Type:
Salary:
Posted: 04.22.2025

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Occupations:

Administrative-Clerical : General-Other: Administrative-Clerical
Human Resources : Diversity Management-EEO-Compliance
Installation-Maintenance-Repair : Facilities Management-Maintenance, General-Other: Installation-Maintenance-Repair

Job Description:

JOB TITLE: BUSINESS OPERATIONS ASSISTANT (HR & JANITORIAL OPERATIONS)
 
JOB SUMMARY 
The Business Operations Assistant’s duties involve a wide range of support activities inside our HR department as well as our Janitorial division. An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. You’ll also assist in ensuring policies and processes are followed and documented as well as ensure the smooth work flow and high standards of work within our facilities / Janitorial unit.
 
KEY DUTIES

• Liaises with HR assistant and crew Supervisor for new recruit
• Maintain and manage equipment register
• Maintain and manage an accurate active employee record
• Maintain and manage stock register
• Liaises with Operations Manager to replenish stocks and equipment maintenance
• Gather accurate data to draft cumulative and equipment reports
• Generate accurate employee listing
• Liaises with crew supervisors and team leads to assist with requests and address work related issues
• Visit on site locations three (3) times per week or as needed
• Prepare and distribute contracts, timesheets and other relevant documents
• Verify payroll timesheets submitted by crew supervisors
• Ensure that personnel administration tasks are in compliance with HR processes
• Collect all site job cards and submit monthly reports
• Provides high level administrative support to the HR Manager for the day-to-day operations of the office and job sites
• Receives and monitors all incoming calls and responds accordingly in a timely manner
• Monitors national, regional and worldwide HR events and trends and best practice that impact business
• Supporting internal and external inquiries and requests related to the HR department
• Compiling and maintaining paper, digital and electronic employee records
• Assisting with HR events and meetings
• Serve as a point of contact which benefits our vendors and or customers and assisting with any required documentation, issues / challenges and ensure it is given to the HR manager to be addressed promptly
• Creating and sending official correspondences for the company as needed
• Filing
• Any other duties assigned by management

 
QUALIFICATIONS & EXPERIENCE:

• Diploma / Associate Degree in Operations / Business / Management or equivalent
• 5 O’levels inclusive of Mathematics and English
• 1 - 2 plus years’ experience in operations / Janitorial field
• Proficient in Microsoft Office Suite
• Experience in Operations and or Project management
• Experience in Human Resources / Facilities and or janitorial is considered an asset
• Valid Driver’s License
• Relevant combination of experience and qualifications will be considered

 
OTHER SKILLS:

• Proven experience relevant administrative and operations support experience
• In-depth understanding of entire MS Office suite
• Ability to organize a daily workload by priorities
• Must be able to meet deadlines in a super-fast-paced quickly changing environment
• A proactive approach to problem-solving with strong decision-making skills

 
PERSON SPECIFICATION:

• Has a high stress level tolerance
• Highly motivated and energetic
• Ability to work as a team player
• Ability to adapt to a dynamic environment
• High quality organizational skills
• The ability to build relationships and coalitions within the community
• Excellent verbal and written communication skills
• Excellent critical thinking
• Takes initiative
• Self-motivated and has high standards of work ethics

Job Requirements:

QUALIFICATIONS & EXPERIENCE:

• Diploma / Associate Degree in Operations / Business / Management or equivalent
• 5 O’levels inclusive of Mathematics and English
• 1 - 2 plus years’ experience in operations / Janitorial field
• Proficient in Microsoft Office Suite
• Experience in Operations and or Project management
• Experience in Human Resources / Facilities and or janitorial is considered an asset
• Valid Driver’s License
• Relevant combination of experience and qualifications will be considered