POSITION PURPOSE AND SCOPE

The Accounts Co  Ordinator  works in conjunction with the Accounts Manager  or designate  and is responsible for developing and maintaining various accounting tasks and payroll functions in support of the operational unit to meet organizational objectives. 

I. ESSENTIAL FUNCTIONS AND BASIC DUTIES

i. Compiles and analyzes financial information to prepare entries to book of accounts, such as general ledger accounts, documenting business transactions;

ii. Standard journal entries; 

iii. Transfers data from working documentation to Cinnaworld’s inventory systems

iv. Receives, reviews, and expedites requisitions from all branches. 

v. Analyze daily banking transactions and journal entries;

vi. Balance daily stores system reports; 

vii. Reconcile sub-ledger accounts (such as inventory); and inventory, bank accounts etc

viii. Payroll reconciliation;

ix. Prepare monthly sales reports into excel spread sheet for analysis;

x. Verify and reconcile payables, orders, and vouchers, and prepares reports to substantiate individual transactions prior to settlement;

xi. Monitor compliance with generally accepted accounting principles and company procedures;

xii. Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports;

xiii. Provide advice and assistance and early warning of such problems as cost over-runs, excessive charges, and potential penalties. 

xiv. Develop models to depict financial and related activities tailored for specific operations;

xv. Researches processing problems, contacts department and vendors to resolve problems and expedite payment, and responds to inquires by telephone or in writing; refers complex problems for solution.

xvi. Any other duties as may be assigned. 

II. COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

i. Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. 

ii. Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. 

iii. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. 

iv. Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. 

v. Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

vi. Quality Management - Looks for ways to improve and promote quality; Demonstrates 
accuracy and thoroughness. 

vii. Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. 

III. QUALIFICATIONS AND EXPERIENCE

i. At least five (5) years experience in an accounting position;

ii. CAT or ACCA Level 4;

iii. Bachelor’s Degree in Finance would be an asset.

IV. SKILLS AND ABILITIES

i. Superior decision-making, problem-solving and analytical skills; 

ii. Superior conflict-management abilities;

iii. Excellent communication skills both verbal and written;

iv. Excellent interpersonal skills and a collaborative management style;

v. Excellent computer skills and proficient in excel, word, outlook, and access;

vi. Good knowledge of Accounting Software.