Accounts Payable Clerk
- Accounting, Finance
- Full time
- Trinidad and Tobago
- 08/24/2026
Job Overview
Date Posted:
Posted 08/24/2026Experience:
2 yearsSalary:
UndisclosedLocation:
North WestExpiration date:
09/08/2026The Accounts Payable Clerk is responsible for reviewing and reconciling accounts, processing payments, and maintaining and updating records of invoices and receipts in line with internal controls and contractual terms. The incumbent supports the Financial Controller and other members of the accounting team by maintaining supplier accounts, reconciling statements, and responding to supplier queries.
Duties and Responsibilities but not limited to:
1. Receive, verify and process supplier invoices accurately and promptly.
2. Match invoices against Purchase Orders, Goods Received Notes and delivery documentation.
3. Verify quantities, prices, discounts, VAT, freight and other charges.
4. Post invoices, credit notes, debit notes and payments into the accounting/ERP system.
5. Maintain accurate and up-to-date supplier accounts and AP records.
6. Reconcile supplier statements and investigate outstanding discrepancies.
7. Prepare and process approved supplier payments, including cheques, ACH, and bank transfers.
8. Monitor supplier payment terms, outstanding balances and credit limits.
9. Identify and escalate accounts at risk of credit hold or supply interruption.
10. Prepare and maintain payment schedules based on due dates, priorities, and available cash flow.
11. Liaise with Purchasing, Receiving, Inventory, Warehouse, and suppliers to resolve invoice and delivery discrepancies.
12. Process approved operating-expense invoices and ensure correct accounting classification.
13. Assist with month-end AP reconciliations, accruals and accounting cut-off procedures.
14. Assist with foreign supplier invoices, foreign currency payments and related documentation.
15. Maintain proper filing and audit-ready supporting documentation.
16. Provide information and documentation required for internal and external audits.
17. Ensure compliance with AP procedures, authorization requirements and segregation-of-duties controls.
18. Identify and report duplicate, unauthorized, unusual or potentially fraudulent transactions.
19. Maintain confidentiality of financial, supplier and banking information.
20. Support the Financial Controller with aged-payables reporting, cash-flow planning and supplier account management.
Requirements
• Completed FIA or CAT or LEVEL 1 ACCA
• A minimum of two (2) years’ experience in the field
• Strong numerical ability and meticulous attention to detail
• Familiarity with standard accounting principles and basic reconciliation techniques
• Proficient use of spreadsheets and financial systems for data entry and reporting
• Practical experience and competency with Peachtree
• Good organisational skills with the ability to prioritise and meet deadlines
• Clear written and verbal communication skills for internal and supplier interactions
• Trustworthy and able to handle confidential financial information with discretion
• Problem-solving skills and a proactive approach to resolving discrepancies
• Ability to work collaboratively within a team and follow established procedures
• Accuracy in data entry and attention to maintaining complete supporting documentation
• Willingness to assist with month end and audit activities as required
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