The Administrative Assistant provides essential administrative support by assisting the Corporate Secretary with the maintenance of statutory records, minutes of Board of Directors meetings and the register of Board decisions. The incumbent must possess in-depth knowledge of modern business administration procedures, confidentiality requirements and protocols relevant to the Company Secretary function. The role plays a critical part in supporting the effective operation of the Company Secretary’s Office.

Job Responsibilities

• Support the Company Secretary in maintaining Board Records.

• Support the Company Secretary in tracking and submitting compliance and regulatory reports in accordance with established processes and stipulated deadlines.

• Support the Company Secretary in preparing Agendas and required documentation for Board, Committee and Annual Meetings.

• Assist the Company Secretary with planning, coordinating and facilitating Board, Board Committee and Annual Meetings, including scheduling, notifying attendees, meeting set-up, and managing pre- and post-meeting correspondences, in accordance with established standards and protocols.

• Attend meetings and take accurate, well-structured minutes in accordance with established standards.