Job Background and Title:

We are seeking a dedicated and detail-oriented Human Resource Administrative Assistant to support the day-to-day operations of our HR department. This role is key to ensuring smooth administrative processes, maintaining accurate employee records, and assisting with various HR functions that contribute to a positive and efficient workplace environment.

Job Summary:

The Human Resource Administrative Assistant will provide vital support to the HR department by performing a variety of administrative and clerical tasks. This role ensures the smooth and efficient functioning of daily HR operations, assisting with record keeping, scheduling, employee communications, and supporting key HR functions such as recruitment, onboarding, training coordination, and compliance documentation.

Educational Requirements:

● Associate degree or coursework in Human Resources, Business Administration, or related field

● HR certification (e.g., SHRM-CP, PHR) is a plus. 1–3 years of administrative or HR support experience.

● Familiarity with HR functions, labor laws, and best practices.

● Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

● Experience in Task Management Software (e.g. Trello) will be an asset

Responsibilities:

● Support daily HR operations and general administrative functions.

● Maintain accurate and confidential employee records and HRIS data.

● Assist with recruitment tasks such as job postings, interview scheduling, and candidate communication.

● Coordinate onboarding and new hire orientation sessions.

● Support benefits administration, including processing forms and handling employee inquiries.

● Help organize training sessions and maintain attendance and learning records.

● Draft and distribute internal HR communications and announcements.

● Ensure compliance of HR documentation with policies and employment laws.

● Assist with payroll data entry and coordination with finance or third-party vendors.

● Respond to routine employee questions with professionalism.

● Contribute to HR projects and initiatives, including diversity, equity, and inclusion efforts.

● Perform general administrative duties (e.g., filing, scanning, scheduling, ordering supplies).

● Other tasks as assigned by HR leadership.

Other Requirements and Competencies:

● Strong attention to detail and organizational skills; able to prioritize tasks and meet deadlines.

● Excellent verbal and written communication skills.

● High level of professionalism and discretion in handling confidential information.

● Friendly, team-oriented, and approachable demeanor.

● Comfortable interacting with employees at all levels and resolving issues empathetically.

● Resourceful and adaptable; open to learning new tools and processes.

● Knowledge of data privacy and employee recordkeeping laws