JOB SUMMARY

The Human Resources Assistant – Projects provides administrative and project support to the Human Resources team, with a primary focus on digitising and organising employee records. This role ensures the accurate management, storage, and accessibility of employee data within SharePoint, supporting HR operational efficiency and compliance. 

KEY RESPONSIBILITIES

·        Scan, digitise, and upload employee records and documentation to SharePoint in accordance with established filing protocols.

·        Ensure all uploaded documents are accurately labeled, categorised, and securely stored.

·        Sort, organise, and maintain physical employee files to ensure consistency and ease of retrieval.

·        Verify the completeness and accuracy of employee records during the digitisation process.

·        Maintain confidentiality and security of sensitive employee information at all times.

·        Assist with file audits and data clean-up initiatives as required.

·        Support HR projects related to records management and process improvement.

·        Collaborate with HR team members to ensure proper documentation standards are upheld.

ESSENTIAL QUALIFICATIONS & EXPERIENCE

·        Associate degree or certification in Human Resources, Business Administration, or a related field (or equivalent experience) 

·        1–2 years of administrative or HR support experience is an asset 

·        Proficiency in Microsoft Office Suite, particularly SharePoint and Excel 

KNOWLEDGE, SKILLS AND ABILITIES

·        Strong attention to detail and organizational skills 

·        Ability to handle confidential information with discretion 

·        Good time management and ability to meet deadlines 

·        Organization and File Management 

·        Data Accuracy 

·        Team Collaboration