Job Purpose

The HR Coordinator provides structured administrative and coordination support across the core areas of Human Resources including recruitment, performance management, compensation and benefits administration, employee relations processes, and HR reporting. The role supports the effective execution of HR programs, maintains accurate HR records and data, and assists in ensuring HR processes are delivered in accordance with company policies and applicable labour legislation.

Key Duties & Responsibilities

End-to-End Talent Acquisition & Onboarding

• Coordinate recruitment for non-executive roles including job postings, screening support, interview scheduling, selection documentation, and offer preparation.

• Liaise with Department Heads to validate hiring requirements in line with the approved structure.

• Coordinate onboarding activities including preparation of contracts, employee documentation, induction scheduling, and orientation logistics.

Performance & Probation Process Management

• Coordinate the performance management cycle including probation reviews, mid-year and annual evaluations, and goal tracking.

• Monitor completion rates, prepare performance reports, and escalate gaps or concerns where identified.

Compensation, Benefits & Workmen’s Compensation

• Maintain employee compensation records and prepare payroll input schedules.

• Coordinate with external benefits providers to ensure timely processing of enrolments, claims, and resolution of employee queries.

• Monitor injury cases and ensure workmen’s compensation processes are completed within required timelines, including documentation and stakeholder coordination.

• Support job documentation updates and assist with job evaluation and benchmarking exercises as required.

Industrial Relations

• Coordinate grievance and disciplinary processes including documentation preparation, meeting logistics, and record management.

• Maintain accurate and confidential records of employee relations matters for reporting and follow-up.

• Provide administrative support to supervisors on disciplinary processes and attendance management in line with company procedures.

HR Systems, Data, Reports & Records Management

• Maintain accurate and up-to-date HR records (digital and physical), ensuring data integrity, confidentiality, and compliance.

• Prepare and update HR reports including headcount, turnover, absenteeism, and workforce metrics.

• Support HR audits and compliance reviews through accurate documentation and reporting.

Training Coordination

• Coordinate training schedules, logistics, and attendance tracking.

• Maintain training records and liaise with internal stakeholders and external providers.

HR Operations & Employee Support

• Draft HR correspondence (confirmations, transfers, status changes, exits).

• Respond to employee queries related to HR processes, policies, and systems.

• Support execution of HR initiatives and employee engagement activities.

Health, Safety & Environment (HSE) Coordination Support

• Coordinate with the HSE function to ensure employee communications and workplace practices align with established safety protocols and compliance requirements.

• Monitor and ensure completion of HSE-related documentation, incident reporting, and required follow-ups from a people and process perspective.

Qualifications & Experience required

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field (required). 

• Minimum of four (4) years’ experience in HR operations or generalist support, with exposure to benefits coordination. 

• Solid knowledge of Trinidad & Tobago labour legislation, HR software, and fundamentals of HSE coordination.