Job Purpose:
To provide legal, administrative and secretarial support ensuring the efficient operation of the office.

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Key Responsibilities:

• Prepare, format, and proofread legal documents such as contracts, court forms, and correspondence.

• Transcribe dictations and draft legal documentation.

• File legal documents with courts and government agencies.

• Register legal documents

• Maintain and organize legal files, both paper and electronic.

• Manage attorneys’ calendars, schedule meetings, and coordinate court dates.

• Liaise with clients, courts, and other legal professionals.

• Handle incoming and outgoing correspondence (mail, email, telephone).

• Perform general office duties.

• Assist with billing processes and timekeeping records.

• Ensure confidentiality and security of all legal documents.

Requirements:

Education & Qualifications:

• University Degree or equivalent experience required.

• Administrative training is a plus.

Experience:

• Minimum three (3) years of experience in a legal environment.

• Familiarity with legal terminology, documents, and procedures.

• Experience supporting attorneys in legal practice (as relevant).

Skills & Competencies:

• Excellent written and verbal communication skills.

• Strong organizational and time-management abilities.

• Attention to detail and accuracy.

• Proficient in Microsoft Office Suite and legal case management software.

• Ability to work under pressure and meet deadlines.

• Professional demeanour and strong sense of discretion.

• Drive a motor vehicle which can be used to facilitate deliveries

Desirable:

• Experience with specific practice areas (e.g., probate, litigation, family law, real estate, corporate law).

• Knowledge of e-filing systems and court procedures.