Payroll Supervisor
- Finance
- Full time
- North West
- 4 hour(s) ago
Job Overview
Date Posted:
Posted 4 hour(s) agoExperience:
5 yearsSalary:
UndisclosedLocation:
North WestExpiration date:
02/26/2026POSITION SUMMARY
To ensure the timely and accurate processing of all payrolls through the effective supervision of the Payroll Team. This includes all auxiliary payroll actions, e.g. accurate payments to all Statutory Boards.
SUPERVISORY RESPONSIBILITY
RESPONSIBILITES
1. Prepare and process monthly payroll and its auxiliary actions.
2. Supervise the Payroll Team, which includes but not limited to, processing of fortnightly payroll and its auxiliary actions, proper delegation and promotion of teamwork; team training and development and performance management.
3. Ensure proper analyses of the payrolls made by the different units and prepare monthly gross salaries reconciliation for submission with payroll summaries and reports for approval.
4. Regularly review the payroll system to ensure continued compliance with policies and local law and ensure appropriate controls are in place.
5. Review the payroll processes and procedures to ensure optimization, as well as prepare proposals for improvements where required, and ensure successful implementation.
6. Provide all payroll entries for entry into the General Ledger.
7. Prepare vouchers and computerized statements of net wages.
8. Ensure timely submissions of all statutory deductions to the relevant authorities.
9. Prepare monthly PAYE reconciliation for annual TD4 preparation for all employees.
10. Prepare annual TD4s for all employees and submit the Summary Report to the Board of Inland Revenue (BIR).
11. Prepare annual salary reports of monthly paid employees for HR for annual salary reviews.
12. Collate salary information for compensation surveys when required.
13. Assist employees with payroll and statutory deduction queries as required.
14. Prepares periodic / ad hoc reports as required.
15. Prepare monthly vacation accrual report.
16. Execute all relevant responsibilities as outlined in the Roles, Responsibilities and Authorities Matrix (MT-GM-004) to ensure compliance with the Integrated Management System (IMS).
17. Perform any other related duties that may be assigned.
EDUCATION & TRAINING
A minimum of 5 O’Level / CSEC passes including Mathematics and English Language (I & II)
Tertiary level Diploma / Certificate in Accounting or any other related discipline e.g. CAT
EXPERIENCE
A minimum of five (5) years’ experience in Payroll Administration, Accounting or other similar function with at least two (2) in a Supervisory role.
Demonstrated knowledge of National Insurance Scheme, PAYE and Health Surcharge.
Working knowledge of a payroll software.
SKILLS & COMPETENCIES
Proficient in Microsoft Office Suite
Strong written / verbal communication
Strong interpersonal skills
Self-motivated
Proactive
Report Writing
Analytical
Attention to detail / accuracy
Relationship building
Initiative
Confidential
Ability to lead & influence
Conflict resolution
Ability to work independently with minimal supervision
Problem solving / solution-oriented
Planning, organization, time management
Ability to multi-task and work in a fast-paced environment
Ability to handle customer complaints in a positive manner
Professional
Innovative
CONTACTS
All team members
Internal Auditors
External Auditors
External Contractors
Suppliers
WORKING CONDITIONS AND ENVIRONMENT
Extensive sitting & repetitive motions
Extensive use of computers
Occasional exposure to dusty environment
May work extended or unusual hours
Minimal lifting
Occasional exposure to noise
PERSON PROFILE
A model of leadership through actions and behaviours; taking responsibility for the development of one’s team
Operates with honesty and integrity, demonstrating high ethical and professional standards
Generates trust and credibility in interactions with fellow team members, customers, suppliers, government agencies and the community
Is respectful and fosters sincere collaboration
Makes appropriate and reliable decisions
Is determined in the face of challenges
Has a passion for excellence
Customer Service oriented
Is innovative, challenges the status quo and aims to add value to the Company’s operations
A team player
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