Job Summary

The Accounts Assistant provides support for key financial operations by preparing invoices, purchase orders, petty cash, employee advances, cheques, and deposits, ensuring accurate record-keeping and timely processing of transactions. The role also involves maintaining asset inventories and fostering clear communication with stakeholders while adhering to company financial policies and procedures.

Key Responsibilities

1. Invoicing – Manage client invoicing accurately and on time, obtaining all necessary internal approvals.

2. Quotes and Purchase Orders (POs) – Prepare accurate client quotations and service purchase orders efficiently.

3. Petty Cash – Maintain compliant financial records for petty cash and journal entries in line with company policies.

4. Employee Advances – Prepare advance documentation accurately, ensure approvals, and process disbursements timely.

5. Cheque Preparation – Prepare cheques accurately and timely, follow approval procedures, and record in accounting software with confirmation of delivery.

6. Deposits – Ensure all cash and cheque deposits are properly received, recorded, and submitted on time in compliance with internal controls.

7. Inventory Management – Review and update fixed and current asset inventories on a monthly basis.

Education and Experience

• Education: Associate’s degree in accounting, Finance, Business Administration, or a related field.

• Experience: 2-3 years of experience in accounts or finance support roles preferred. Exposure to invoicing, petty cash, purchase orders, or accounting software is an advantage.