Invoice and Reconciliation Coordinator
- Accounting, Admin-Clerical
- Full time
- Trinidad and Tobago
- 08/19/2026
Job Overview
Date Posted:
Posted 08/19/2026Experience:
Entry LevelSalary:
UndisclosedLocation:
Port-Of-Spain or NewtownExpiration date:
09/02/2026Job Title: Invoice and Reconciliation Coordinator
Department: Revenue
Reports To: Manager, Revenue Accounting
Position Summary
The Invoicing & Reconciliation Coordinator will report to the Manager Revenue Accounting and play a key role in supporting the Amerijet Bespoke Invoicing requirements that include Charter Postal & Affairs, ad hoc and on-demand charters, as well as any other invoice requirements that arise as part of the Amerijet business models.
The Invoicing and Reconciliation Coordinator will be responsible for reporting, invoice facilitation, and communication across the Sales, Ground Operations, and Accounting departments. The role requires a high level of attention to detail and the ability to work collaboratively. This position is essential for timely and accurate invoicing, customer payment, record keeping, and information sharing for all relevant parties relating to Contracted Flying services and other bespoke invoicing requirements.
Essential Duties and Responsibilities
• Invoicing of Mail, DoD, Maintenance, Security Passes, Pseudo Schedule Service Charters, and all other bespoke invoice requests.
• Provide invoices for agreed cost pass-through charges to specific business partners.
- These invoices must be fully reconciled with supporting documentation provided to the partner.
• Invoicing for ad hoc and regular charter customers.
• Provide back-office support for ad hoc, regular, and On-Demand Charters, Interline, Postal Services, and other dedicated business work streams.
Record Keeping
• Maintain all relevant information relating to Insurance, Aircraft Registration, and the Airline Operator's Certificate.
- Manage and maintain existing and updated certificates in a central Teams folder.
• Manage all sold charters across different business work streams in a single accessible location.
- Maintain existing individual charter files within company data storage locations (OneDrive and Teams).
• Support Interline record keeping and contract administration.
- Assist in maintaining the existing database.
• Handle all contract updates related to Postal Services and invoicing administration.
- Maintain, update, and distribute monthly contract updates and weekly invoices.
• Manage Network Load Control records.
SmartKargo Oversight
• Manage SmartKargo activities across all charter business models, including Airway Bills and invoices.
Invoice / Cost Administration
• Manage charter vendor invoices, including auditing and storing invoices.
• Ensure accurate invoice preparation for charter business models and other contracted flying.
• Confirm vendor invoicing is accurate and coded to the correct flights.
• Become the Subject Matter Expert (SME) on determining which invoice type should be used for specific business models, including SmartKargo, Dynamics 365, and Manual Documents.
• Reconcile Charges Collect AWBs, ensuring the correct Due Agent value is represented and collected.
• Perform any other related duties as assigned.
Minimum Qualifications, Skills, Education and Experience
• Bachelor's Degree in Accounting, Finance, Logistics, or a related discipline, or an equivalent combination of education and significant related experience.
• Minimum of three (3) years' experience in logistics, freight forwarding, or all-cargo airlines, ideally with a focus on cargo accounting, flight operations, and charter process management.
• Proven ability across diversified facets of flight planning and customer satisfaction, with at least two (2) years of relevant work experience.
• Demonstrated flexibility to work effectively in a 24/7 operation with cross-departmental functionality and optimization.
• Highly proficient with accounting software.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
Language Requirements
• English
Physical Activities and Requirements
• Position is primarily office based with prolonged sitting.
• May require occasional standing and walking.
• Availability for planned travel, if required.
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