Position Title: Purchasing Officer

Department: Procurement

Division: Operations

Reports To: Procurement Specialist

Division Head: Senior Manager-Supply Chain
 
POSITION SUMMARY
To ensure effective purchasing and delivery of goods and services through the establishment and rationalization of key supplier agreements, identification of new opportunities, and actively seeking to improve efficiencies while ensuring compliance with Company policies and procedures.

RESPONSIBILITES

1. Make purchases required by Operations (Administration & Production) through the established procedures, ensuring proper management and compliance.
2. Identify, develop and control processes to ensure the Company obtains the best value for expenditure for goods and services. 
3. Follows-up on orders to ensure that materials are shipped and delivered on agreed dates.
4. Develop and analyze reports in the Company’s online Management System, to follow-up on pending requisitions and purchase orders to ensure timely delivery.
5. Negotiate with suppliers within the Company’s established compliance guidelines, to generate purchase order for approval, while maintaining strictest confidentiality.
6. Provide support and guidance to Management and team members on purchasing matters.
7. Develop and maintain vendor information and stock databases to provide effective processing and reporting.
8. Maintain the computerized (BPCS) Purchase Order System; enter product information to create Purchase Orders.
9. Prepare reports and presentations as required by Management.
10. Execute all relevant responsibilities as outlined in the Roles, Responsibilities and Authorities Matrix (MT-GM-004) to ensure compliance with the Integrated Management System (IMS).
11. Perform any other related duties that may be assigned.

EDUCATION & TRAINING

• A Bachelor’s Degree in Business Administration or any other related discipline from a recognized institution
• Tertiary level certification in Purchasing or any other related discipline.

EXPERIENCE

• A minimum of three (3) years’ experience in a Purchasing environment.
• Demonstrated experience in purchasing principles and administration of contracts.

SKILLS & COMPETENCIES

• Proficient in Microsoft Office Suite
• Strong written / verbal communication
• Excellent interpersonal skills
• Self-motivated
• Proactive
• Report Writing
• Analytical
• Attention to detail / accuracy
• Relationship building
• Ability to influence / highly persuasive
• Ability to work independently with minimal supervision
• Problem Solving
• Planning, organization, time management
• Ability to operate effectively in a stressful environment
• Ability to handle customer complaints in a positive manner

CONTACTS

• All team members
• Internal Auditors
• Customers
• Suppliers
• Regional team members
• External Contractors

WORKING CONDITIONS AND ENVIRONMENT

• Extensive sitting & repetitive motions
• Extensive use of computers
• Occasional exposure to dusty environment
• May work extended or unusual hours
• Minimal lifting
• Occasional exposure to noise

PERSON PROFILE

• Operates with honesty and integrity, demonstrating high ethical and professional standards
• Generates trust and credibility in interactions with fellow team members, customers, suppliers, government agencies and the community
• Is respectful and fosters sincere collaboration
• Makes appropriate and reliable decisions
• Is determined in the face of challenges
• Has a passion for excellence
• Customer Service oriented
• Is innovative, challenges the status quo and aims to add value to the Company’s operations
• A team player                                                                                                             

EDUCATION & TRAINING

• A Bachelor’s Degree in Business Administration or any other related discipline from a recognized institution
• Tertiary level certification in Purchasing or any other related discipline.

EXPERIENCE

• A minimum of three (3) years’ experience in a Purchasing environment.
• Demonstrated experience in purchasing principles and administration of contracts.