JOB SUMMARY

The Securities & Collateral Custodian will be responsible for ensuring that the institution’s collateral is properly secured, accounted for, and maintained. The incumbent must have experience working within a financial institution and possess a strong understanding of collateral management and the applicable regulatory requirements.

KEY RESPONSIBILITIES

·        Manage the institution’s collateral inventory, ensuring all collateral is properly accounted for and secured in accordance with established policies, procedures and updating of internal Registers.

·        Work closely with lending team to ensure that all collateral requirements are met and that collateral values are accurately reported.

·        Monitor the status of pledged collateral and ensure that collateral is released or substituted as appropriate.

·        Work with external vendors and service providers to ensure that collateral is properly stored and insured.

·        Perform regular audits of collateral documentation and reporting to ensure accuracy and compliance with regulations.

·        Provide support to internal and external auditors during audit and examination processes.

·        Maintain up-to-date knowledge of collateral management regulations and industry best practices.

·        Liaise with compliance team to ensure adherence to evolving regulatory requirements.

·        Liaise with the delegated personnel to ensure the secure storage, retrieval, and archiving of physical and digital collateral  documents.

·        Liaise with internal stakeholders to ensure alignment on collateral requirements and documentation.

·        Maintain comprehensive documentation of procedures, controls, and workflows.

·        Ensure that collateral values are accurately reported.

·        Provide support to internal and external auditors during audit and examination processes.

·         Prepare and submit regulatory reports related to collateral and securities.

·        Analyse collateral data to identify trends, inefficiencies, or opportunities for optimisation.

·        Develop dashboards and reports for senior management to support strategic decision-making.

·        Any other duties assigned.

ESSENTIAL JOB REQUIREMENTS

·        Diploma or Associate Degree in Finance, Business Administration or a related field

·        1-2 years of experience in collateral management, banking, credit administration, financial operations or a related field.

KNOWLEDGE, SKILLS and ABILITIES

·        Knowledge of regulatory and legal requirements related to collateral registration and custody.

·        Knowledge of credit and lending processes, especially collateral requirements.

·        Knowledge of various securities and collateral instruments (e.g., mortgages, bills of sale, guarantees).

·        Ability to identify discrepancies, assess document completeness, and support risk assessments.

·        Ability to prioritize tasks and meet deadlines for document requests.

·        Ability to work independently and as part of a team.

·        Ability to adapt to new systems or processes quickly.

·        Ability to maintain confidentiality and handle sensitive financial/legal documents with discretion.

·        Excellent communication and organizational

·        Excellent attention to detail. 

·        Excellent Microsoft Office skills (especially Excel and Word), and possibly document or collateral management systems.

·        Ability to work in a fast-paced environment which requires adaptable, results oriented individuals.

·        Ability to work under rigid timelines due to the high-pressure work environment.

·        Ability to manage multiple document requests, verifications, and follow-ups simultaneously.

·        Ability to be exposed to rays from computer for prolong period.

·        Ability to sit for prolonged periods but may involve walking or standing for brief periods of time.

·        Ability to work in a normal office environment with requirements to work outside regular working hours.

·        Ability to work in a climate-controlled workplace usually set to a comfortable temperature